Importing Medicare Benefits Schedule Items

Medicare Benefits Schedule item numbers are used during Medicare Bulk Billing and Medicare Easyclaim (claiming Medicare rebates). This is done through the Tyro payment terminal which must be enabled and as such is only available to users in Australia.

You may also find the following guides useful:
Medicare Bulk Bill
Medicare Easyclaim

Importing/Updating the MBS Item List

Step 1
Click on the menu 'Administration/Accounting/Medicare Items'.

Importing/updating the Medicare Benefits Schedule (MBS) Items

Step 2
Click on the 'Check & Import Now' button. Please be patient as it may take a few minutes to download and run. If you already have the latest version of the MBS items then a message will display to tell you.

Adding MBS Item Numbers To Invoice Items

Step 1
Click on the menu 'Administration/Accounting/Shared Invoice Items' and click the 'Add New' button. You can type in your MBS item number if you already know it or you can click the 'Find' button to browse the items to find it.

Adding an MBS item number to your invoice items

Step 2
To search for items by category use the 'Browse Category' list. When you have found your item in the results either double click to select it or single click it and click 'Save'.

Searching for MBS items by category

Step 3
It may be quicker to search for your item by keyword in which case you can enter it in the 'Keyword' box and click 'Search'. The search results will be shown in the results list for you to double click or single click and save. In most cases a keyword search will be the easiest way to find your items.

Searching for MBS items by keyword

Step 4
Once you have double clicked your item to select it (or single clicked it and clicked save) you will return to the invoice item screen with the MBS Item Number entered for you. You can continue to fill out the rest of the screen as required.

A valid MBS item number for the invoice item

Diagnostic Imaging and Equipment ID

Step 1
If your practice provides Diagnostic Imaging then you may be required to add an 'Equipment ID' for some of your claimable items. You can do that through the 'Equipment ID' field in the 'Medicare Claim Details' section for your invoice items.

A valid MBS item number for the invoice item

Step 2
When you provide an 'Equipment ID' you will also need to ensure you have your Location Specific Practice Number (LSPN) which can be set on the 'Administration/Practice Details' screen.

Practice details screen showing 'Location Specific Practice Number' (LSPN)