Alerts & Reports for Low & Expiring Stock

You can set up email alerts to inform you of low or out of stock items as well as items that are expiring soon. Alerts can help you to maintain the smooth running of your practice by eliminating stock related problems as well as wasted stock.

You may find the following related pages useful:
Inventory & Stock Level Management
Setting expiry details for a product

Enabling Stock Level & Expiration Alerts

Step 1
Click on the menu 'Administration/Inventory' to open the inventory settings screen. Tick the boxes to turn on the alerts and specify the mailbox to send emails from and the recipient addresses.

Set the date of expiration for your items and a reminder period so you can re-stock

It is recommended you always send your alerts to more than one person at your practice in case administrators are on holiday or otherwise absent.

Running Inventory & Expiration Reports

Practice Master ships with three inventory reports:

Inventory - Full Inventory (for stocktaking)
Inventory - Expiration (for expiring and expired stock)
Inventory - Low Stock (for low and out of stock items)

In all cases the reports provide you with stock information and supplier information to aid easy re-ordering.

Step 1
Click on the main 'Reporting' tab in Practice Master Pro and select one of the Inventory reports. Click the 'Run' button to run the report.

Running inventory and expiration reports